- Nature of their job:
Who is an Administrative Assistant and what do they do?
Administrative assistants are generally found working for senior managers and also the top most executives in a company. Some companies normally compare these assistants with the executive secretaries. In many companies, which differentiate between these two profiles, the administrative assistants tend to give more time on the long range tasks. These administrative assistants have to do more thorough and comprehensive everyday routine jobs and are further closely overlooked by their bosses.
Their various tasks – These assistants regularly help their bosses in preparation of their varied reports and charts. They also attend all the meetings with their respective bosses. They also collect and research the various documents and have to do a great deal of documentation themselves. They might also have to create various graphics for example – various diagrams, charts and also illustrations. These assistants frequently do the editing and entering of the wide range reports and also in house periodicals and journals in their computers. Some of these also conduct diverse Internet related researches and then collect required facts and the figures to be incorporated in their annual budgets.
Administrative activities – In some other corporations, for instance colleges and universities, these assistants might also work on the planning of various things. They have to take care of systematizing certain office assignments and also can suggest any changes which are required. In research organizations each project manager might have an assistant. They take accountability for all the regular secretarial tasks. They have to keep a track of all the funds which are spent and make the monthly reports. They need to keep a track of holiday timetables. They might also have to deal with the accounts section regarding any mistakes in the salaries and also with holding of the taxes.
- The Qualifications and Expertise required by the Administrative Assistant
Education and Trainings
Administrative Assistant job description may acquire an entrance level service in the profession with a regular high school diploma. Nevertheless, most of these people undergo some related preparation from the high school or maybe their secondary professional courses. The higher level in this profession requires further advance trainings. The assistants who are connected to either medical field or law secretaries classically complete the specialized curriculums and the executive assistants often need under-graduate degrees.
The Basic Training – The trainings and courses on Office administration are offered at many colleges and also professional schools as well. These courses would further carry forward to obtaining diplomas, certification courses and associate degrees as well. These Certification curriculums in this field of work take about a year to complete and also sets up the applicants for the entrance level service in this profession. These classes also comprise of subjects like words processing, key boarding’s and also other related official applications.
Specialized and Dedicated Trainings – Most of the colleges and also technological schools offer this administrative assistant training program which further becomes their diploma. These courses are of one year and also provide technical education which is very much required and also appropriate for this profession.
The various Under-graduate Degrees – Those who are aspiring to become the administrative assistants would be definitely benefitted if they obtain an associate or a bachelor’s degree from reputed colleges. Many colleges have this bachelor’s degree in administration, which is a four year course and prepares the wannabe’s for this secretarial career with various companies and also industries.
Skills required by these Administrative Assistants:
- They should be having excellent interpersonal skills and also a pleasing personality.
- Should be skilled in good time management.
- This profession is heavily dependent on computers and applications, it is mandatory for these assistants to have good computing skills as well.
- Should be proficient in writing and verbal communication skills.
Career Growth
Career prospects for Administrative Assistant:
In accumulation, the employments which are created from this growth, many work prospects have come up from the requirements to change these assistants who get shifted to other professions, which also includes the extraordinarily skillful assistants, who frequently move into other specialized professions. The work prospects would be the best for those aspirants who have a widespread understanding of the computers and also related software and other applications. The expertise gained as an administrative assistant or with the superior communication and also the required computer skills, these aspirants who have a degree would be in high demand to be taken or employed as assistants and also to carry out the more multifaceted assignments given to them.